RFP/RFQ Complexity Analyzer
Score the complexity of your procurement, estimate manual review time, and see how AI can help. All calculations are fully transparent.
How specialized or technical are the requirements?
Size and breadth of the procurement
How tight is the evaluation deadline?
Regulatory, legal, or certification requirements
High
Requires senior oversight and structured evaluation framework
Manual Review
4.6 days
~36.7 hours total
With SpecLens AI
4 hrs
~3.7 hours total
Time Saved
33.0 hours
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Scoring Methodology
How we calculate RFP complexity — fully transparent
Score =
(Technical × 25%) + (Scope × 20%) + (Vendors × 15%) +
(Documentation × 20%) + (Timeline × 10%) + (Compliance × 10%)
Each factor is scored 1-10 based on user inputs. Weights are based on government procurement evaluation standards (DAU, DOE).
Manual Hours = Total Pages × 2.5 min/page × Vendors × Complexity Multiplier
AI Hours = Manual Hours × (1 - 90%)
Manual Review Benchmark
2.5 minutes per page for technical document review (legal/procurement standard)
AI Efficiency
90% time reduction based on AI tender analysis research (ContraVault, Shadhinlab)
| Source | Year | Finding | Used For |
|---|---|---|---|
| RFP Industry Research | 2024 | Average public sector RFP: 116 pages; Average proposal: 144 pages | Page count benchmarks |
| Loopio / Responsive | 2026 | Average RFP response time: 25 hours; 64% complete in 10 days or less | Response time calculation |
| GovLoop / Euna Solutions | 2024 | Average 4 vendor submissions per RFP project | Default vendor count |
| AI Tender Analysis Research | 2024 | AI reduces manual tender review time by up to 90% | AI efficiency calculation |
| AI Procurement Research | 2024 | AI cuts tender evaluation cycles by up to 80% | AI efficiency validation |
| DAU (Defense Acquisition University) | 2024 | Complexity factors: technical risk, performance risk, labor mix, contract type | Complexity factor definitions |
| US Department of Energy | 2024 | Past performance evaluated by similarity in size, scope, and complexity | Evaluation criteria framework |
| RFP Timeline Research | 2024 | RFP evaluation phase: 1-4 weeks typical, most unpredictable phase | Timeline estimation |